Theater Rental & Related

Technical Services

Audio, Visual, and Theatrical Equipment

Furniture & Equipment Rental

Staging Equipment & Services

• The renter is financially responsible for all damage, loss, or excessive cleaning caused by renters, performers, vendors, guests, or contractors.
• Damage charges include:
  • Repair or replacement cost
  • Labor time
  • Equipment downtime
  • Cleaning or restoration services
• Charges will be billed to the renter within 14 days of the event.

Facility & Surface Damage

Stage & Equipment Damage

Furniture & Rental Inventory

Safety Violations Resulting in Damage

1. Booking & Access Policies

Rental Time Includes All Event Activity

• The contracted rental time must include all activities associated with the event, including but not limited to:
  • Load-in and load-out
  • Stage setup and strike
  • Technical setup, programming, sound check, and rehearsal
  • House setup including seating, lobby preparation, and front-of-house preparation
  • Decorating and event styling
  • Vendor setup and breakdown
• This requirement applies to all individuals and organizations involved with the event, including:
  • The renter
  • Ji-Eun Lee Music Academy staff or volunteers assisting with the event
  • Performers and participants
  • Third-party vendors, contractors, decorators, or hired production personnel
• If someone is in the facility working on your event, your rental time is considered in use.

Facility Access Rules

DO

• Rent the space for the entire time you occupy the facility.
• Provide a final event schedule at least ___ days prior to the event.
• Designate a responsible adult representative present during the entire rental.

DO NOT

• Do not enter the facility prior to your contracted start time.
• Do not assume setup or cleanup time is complimentary.
• Do not remain in the facility after your contracted end time.

2. Overtime & Late Exit Policies

DO

• Plan your event to end early enough to allow for cleanup and exit.
• Notify venue staff immediately if you anticipate running late.

DO NOT

• Do not exceed your contracted rental time.

Overtime Charges

• Any use beyond the contracted end time will be billed as overtime.
• Overtime is billed in ___ minute increments (commonly 30 or 60 minutes).
• Overtime is billed at ___ (commonly 1.5×–2×) the standard rental rate.
• Venue staff may stop an event that exceeds scheduled time.

3. Staffing & Supervision

DO

• Follow staffing requirements determined by venue management.
• Work with assigned venue staff for technical and house operations.

DO NOT

• Do not operate venue technical systems without authorization.
• Do not dismiss or reassign required venue staff.

4. Technical & Equipment Use

DO

• Submit technical requirements by the designated deadline.
• Use only approved venue equipment.
• Provide your own media devices, adapters, and specialty equipment unless arranged in advance.

DO NOT

• Do not modify venue equipment.
• Do not disconnect or relocate technical gear.
• Do not use fog, haze, pyrotechnics, confetti, glitter, or open flame without written approval.

5. Space Use & Care

DO

• Leave the space in the condition it was received.
• Remove decorations and personal belongings.
• Dispose of trash in designated containers.

DO NOT

• Do not move pianos, risers, staging, or seating without approval.
• Do not tape, staple, nail, or attach items to facility surfaces.
• Do not block exits, aisles, or safety equipment.
• Do not bring animals other than trained service animals.

6. Audience & Front-of-House Policies

DO

• Follow venue occupancy limits.
• Begin and end performances on time.
• Ensure proper supervision of minors.

DO NOT

• Do not exceed seating capacity.
• Do not allow audience members backstage or in restricted areas.
• Do not allow standing room without approval.

7. Food, Beverage & Alcohol

DO

• Obtain approval for all food and beverage service.
• Use licensed and insured vendors if required.
• Clean all food service areas before exit.

DO NOT

• Do not bring food or beverages into performance areas unless approved.
• Do not serve alcohol without proper permits and venue approval.
• Do not use candles or open flame.

8. Noise, Conduct & Community Impact

DO

• Maintain professional conduct.
• Follow approved sound and event time limits.

DO NOT

• Do not allow disruptive or unsafe behavior.
• Do not create excessive noise outside the facility.
• Do not allow loitering after the event.

9. Damage, Liability & Insurance

DO

• Accept responsibility for renter and guest damages.
• Provide insurance documentation if required.
• Report damages immediately.

DO NOT

• Do not attempt to repair facility property.

10. Cancellations & Changes

DO

• Submit changes in writing.
• Follow cancellation deadlines.

DO NOT

• Do not assume refunds for unused time.
• Do not change event type without approval.

11. Enforcement & Authority

Venue management reserves the right to:

• Stop unsafe activities
• End events exceeding scheduled time
• Deny future rentals for violations

⏰ Time Rules

• Your rental time includes setup, rehearsal, event, cleanup, and exit.
• No early entry.
• You must be fully out by your scheduled end time.
• Overtime fees apply if you go late.

👥 Who Must Follow the Rules

These policies apply to:

• Renters
• Performers
• Vendors
• Decorators
• Volunteers
• Staff assisting your event

🎭 Space Rules

✔ Leave rooms clean

✔ Remove decorations

✔ Use only approved equipment

❌ No taping or attaching items to walls or floors

❌ No moving pianos or staging without permission

❌ No confetti, glitter, fog, haze, or flame

🍽 Food & Drinks

✔ Allowed only with approval

✔ Must clean all food areas

❌ No food or drinks in performance areas unless approved

❌ No alcohol without permits

👂 Audience & Safety

✔ Follow capacity limits

✔ Keep exits clear

❌ No backstage access for guests

❌ No standing room unless approved

⚠️ Damage

• Renters are responsible for any damage or excessive cleaning.

📞 If You Are Running Late

Notify venue staff immediately. Overtime charges will apply.

Purpose of Venue Staff

Venue staff are present to:

• Maintain safety standards
• Operate venue equipment
• Protect facility property
• Coordinate facility logistics

Venue staff are not personal event assistants unless contracted separately.

Included Staff Responsibilities

Venue staff may:

• Open and close the facility
• Operate house lighting and sound systems
• Ensure safety compliance
• Provide basic technical oversight
• Assist with venue-owned equipment setup

Not Included Without Additional Contract

Venue staff are not responsible for:

• Decorating or event styling
• Moving renter equipment or instruments
• Stage managing renter productions
• Running rehearsals
• Serving food or managing catering
• Providing ushering unless contracted
• Cleaning renter decorations or materials

Additional Labor

Additional labor may be available for hire and must be:

• Scheduled in advance
• Approved by venue management
• Paid according to current labor rates

Staff Authority

Venue staff have final authority regarding:

• Safety compliance
• Equipment use
• Time enforcement
• Facility rules

Failure to follow staff direction may result in event termination.

Vendor Approval

• All third-party vendors must be disclosed to the venue at least ___ days prior to the event.
• The venue reserves the right to approve or deny vendors based on safety and facility requirements.

Vendor Insurance Requirements

Vendors may be required to provide:

• Certificate of Insurance
• Liability coverage of at least $1,000,000 per occurrence
• Listing the venue as additionally insured

Vendor Time & Access Rules

• Vendors must operate only during the renter’s contracted rental time.
• Vendors are subject to all facility rules.
• Vendors may not arrive early or remain late unless the renter has scheduled and paid for additional time.

Decorator Restrictions

Allowed

✔ Freestanding decorations

✔ Tabletop décor

✔ Pipe-and-drape systems approved by venue

✔ LED candles

Prohibited Without Written Approval

❌ Taping, nailing, or attaching items to walls, floors, or ceilings

❌ Glitter, confetti, or loose decorative materials

❌ Open flame or real candles

❌ Fog, haze, smoke effects

❌ Hanging decorations from lighting, sprinklers, or rigging

❌ Painting, staining, or altering venue surfaces

Installation & Removal

• All decorations must be removed before the end of the rental period.
• Decorations left behind may be discarded and billed as cleanup labor.

Electrical & Safety Requirements

• Vendors must use approved electrical equipment.
• Extension cords must be taped or secured safely.
• Fire exits, aisles, and emergency equipment must remain unobstructed.

Vendor Conduct

Vendors must:

• Follow venue staff instructions
• Maintain professional behavior
• Avoid excessive noise during setup

Failure to comply may result in vendor removal from the facility.

More Details Coming Soon

Room

• Stage Dimension:  17'( w) x 8' (d)
• Ceiling height:  11'
• Portable stage available (additional cost)
• Manual curtain
• Green room (6 person)
• Flexible seating up to 60 seats
• Single camera live streaming & recording capability

Pianos

• 6' Kawaii Grand Piano
• Acoustic upright piano
• Digital Piano

Tech

• 16 Channel analog mixer
• 6 Channel digital mixer
• iPad controlled LED lights